Payment and cancellation policies – international trips

Unless specified otherwise in the tour write up, lodging, food, transportation, etc. are not included in the workshop/tour price.


A non-refundable deposit of $1000 for international tours is required.

The balance, in general, will be due seventy-five (75) days prior to the workshop or tour. Some tours may require the balance to be paid ninety-five (95) days prior to the workshop or tour, other tours may require balance paid sixty (60) days prior to the workshop or tour. The due date will be noted on your invoice.
If full payment has not been received by the due date, your spot may be forfeit (in which case, your deposit would be refunded).**
Preferred payment method is by check or money order. Checks returned for insufficient funds are subject to a $20 processing fee.

Payments can be made by check, PayPal, or credit card (over the phone). PayPal payments for deposits, balance, or payment in full can be made from my website on the sign up page.
Upon payment, I'll issue an invoice for your records.

Please include all your contact information including telephone numbers and email addresses

Send checks and money orders to:
Rod Barbee Photography
172 Robin Lane
Port Ludlow, WA 98365

Cancellation policy:

If you cancel 15 days or more prior to the balance due date of the workshop or tour, all monies, except deposit, will be refunded.*
If you cancel less than 15 days prior to the balance due date, 50% of monies, except deposit, will be refunded.
If you cancel on the due date or after, there is no refund.*

We reserve the right to cancel the tour or workshop due to insufficient registration. In such a case, all monies collected, including deposits will be refunded. If the workshop or tour is cancelled, you will be notified prior to the balance due date.

If the workshop is cancelled due to instructor illness, natural disaster, or other uncontrollable reasons, all monies will be refunded.
Please know that sometimes uncontrollable circumstances will force us to alter plans during a workshop. Rod Barbee Photography cannot be held responsible for unanticipated events (such as park closures, natural disasters, civil unrest, weather, etc.) that either prevents you from attending or from us altering our location shoots. I will do my best to work around any unforeseen circumstances.

I reserve the right to increase the stated workshop participant limit. This will happen rarely and only if a couple or group wants to sign up and there's only space for one of the couple or all but one of the group.

You will be asked to sign a liability release before the tour or workshop begins. If you're not comfortable with signing releases, please do not register.

We cannot be held responsible for other associated costs, such as travel expenses, and we therefore highly recommend trip insurance .

We understand that sometimes folks need to make last minute cancellations due to illness, family, or business matters. Unfortunately, we are unable to make last minute refunds or provide credit to future workshops due to these last minute cancellations. Again, trip insurance is highly recommended.

*If we can fill your spot, all money, minus $50 processing fee, will be refunded.

**Payment requirement dates may change depending on requirements of the trip. The due date will be noted on the front of all invoices.

These policies are subject to change without notice.