Payment and Cancellation Policies – US trips

(see this page for international trip policies.)

Unless specified otherwise, lodging, food, transportation, etc. are not included in the workshop price.


A non-refundable deposit of $200 is required with the balance due sixty (60) days prior to the workshop.
If full payment has not been received by 60 days prior to the workshop, your spot may be forfeit (in which case, your deposit would be refunded).
Preferred payment method is by check or money order. Checks returned for insufficient funds are subject to a $20 processing fee.

I can take PayPal payments or credit cards for deposits, payment in full, or for the balance owed.

To sign up, please confirm space available via email and then send your check for either the deposit or the full amount. Include a note telling me which workshop you're signing up for. If you wish to pay by PayPal or credit card, visit my sign up page. Upon payment, I'll issue an invoice for your records.

Please include all your contact information including telephone numbers and email addresses.

Send checks and money orders to:
Rod Barbee Photography
172 Robin Lane
Port Ludlow, WA 98365

Cancellation policy:

If you need to cancel 90 days or more prior to the workshop, all monies, except deposit, will be refunded.

If you cancel 60-90 days prior to workshop 50% of monies, except deposit, will be refunded.*

If you cancel less than 60 days prior to the workshop, there is no refund.*

We reserve the right to cancel the workshop due to insufficient registration. In such a case, all monies collected, including deposits will be refunded. If the workshop is cancelled, you will be notified at least 60 days in advance.

If the workshop is cancelled due to instructor illness, natural disaster, or other uncontrollable reasons, all monies will be refunded.
Please know that sometimes uncontrollable circumstances will force us to alter plans during a workshop. Rod Barbee Photography cannot be held responsible for unanticipated events (such as park closures, natural disasters, civil unrest, weather, etc.) that either prevents you from attending or us altering our location shoots. I will do my best to work around any unforeseen circumstances.

We reserve the right to increase the stated workshop participant limit. This will happen rarely and only if a couple or group wants to sign up and there's only space for one of the couple or all but one of the group.

You will also be asked to sign a liability release before the workshop begins. If you're not comfortable with signing releases, please do not register.

* We cannot be held responsible for other associated costs, such as travel expenses, and we therefore highly recommend trip insurance.
We understand that sometimes folks need to make last minute cancellations due to illness, family, or business matters. Unfortunately, we are unable to make last minute refunds or provide credit to future workshops due to these last minute cancellations. Again, trip insurance  is highly recommended.

*If your spot can be filled, all money, minus $50 processing fee, will be refunded.

In some cases I may be able to apply partial credit to a future (within one year) trip.

These policies are subject to change without notice.