(see this page for overseas trip policies.)
Unless specified otherwise, lodging, food, transportation, etc. are not included in the workshop price.
By registering for a workshop or tour, you acknowledge the following policies.
Payment:
A non-refundable deposit of $500 is required with the balance due sixty (60) days prior to the workshop or tour.
If full payment has not been received by 60 days prior to the workshop, your spot may be forfeit (in which case, your deposit would be refunded).
Preferred payment method is by check or money order. Checks returned for insufficient funds are subject to a $20 processing fee.
I can take PayPal payments or credit cards for deposits, payment in full, or for the balance owed.
To sign up, please confirm space available via email and then send your check for either the deposit or the full amount (full amount if within 60-days of the trip). Include a note telling me which workshop you’re signing up for. If you wish to pay by PayPal or credit card, visit my sign up page. Upon payment, I’ll issue an invoice for your records.
Please include all your contact information including telephone numbers and email addresses.
Send checks and money orders to:
Rod Barbee Photography
172 Robin Lane
Port Ludlow, WA 98365
Cancellation policy:
If you cancel 90 days or more prior to the workshop or tour, all monies, except deposit, will be refunded. If you cancel 60-89 days prior to workshop or tour 50% of monies, except deposit, will be refunded (76-90 days for overseas trips).
If you cancel less than 60 days prior to the workshop or tour, there is no refund (90 days for overseas trips)
At the discretion of Rod Barbee Photography, your deposit may then be applied to a future workshop or tour if you sign up for another workshop or tour within 12 months of the cancellation. If the tour or workshop you sign up for is subsequently cancelled by Rod Barbee Photography, your deposit may then be applied to another workshop or tour, provided you sign up within 12 months of the workshop or tour cancelled by Rod Barbee photography.
We reserve the right to cancel the workshop due to insufficient registration. In such a case, all monies collected, including deposits will be refunded. If the workshop is cancelled for insufficient registration, you will be notified at least 60 days in advance.
There are other circumstances where Rod Barbee Photography may cancel a workshop or tour prior to that event. Should cancellation occur, Rod Barbee Photography will refund what you have paid for the workshop fee unless it is a case of force majeure (see below). Rod Barbee and Rod Barbee Photography assumes no liability whatsoever for penalties incurred by you from airlines or any other sources. This is why travel insurance is recommended for all workshops and tours.
Force Majeure
“Force Majeure” means that Rod Barbee Photography will not be liable for any alleged damages because of any circumstances including, but without limitation, explosion, flood, storm, fire, war or threat of war, civil disturbance, sickness, quarantine, weather conditions or other untoward occurrences. If Rod Barbee Photography is affected by Force Majeure it will notify you of the nature and extent of the incident. Rod Barbee Photography may vary or cancel an itinerary in cases of Force Majeure. Refunds or partial refunds will be at the sole and absolute discretion of Rod Barbee Photography. Rod Barbee Photography will attempt to reimburse you where possible however we will deduct from any refund the reasonable actual and potential costs to Rod Barbee Photography of the Force Majeure.
Please know that sometimes uncontrollable circumstances will force us to alter plans during a workshop. Rod Barbee Photography cannot be held responsible for unanticipated events (such as park closures, natural disasters, civil unrest, weather, etc.) that either prevents you from attending or us altering our location shoots. I will do my best to work around any unforeseen circumstances.
We reserve the right to increase the stated workshop participant limit. This will happen rarely and only if a couple or group wants to sign up and there’s only space for one of the couple or all but one of the group.
You will also be asked to sign a liability release or acknowledgement of risk form before the workshop begins. If you’re not comfortable with signing such forms, please do not register.
* We cannot be held responsible for other associated costs, such as travel expenses, and we therefore highly recommend trip insurance that features a “Cancel For Any Reason” clause.
We understand that sometimes folks need to make last minute cancellations due to illness, family, or business matters. Unfortunately, we are unable to make last minute refunds or provide credit to future workshops due to these last minute cancellations. Again, trip insurance is highly recommended.
If you pay by PayPal or credit card and cancel after the fee refund time period expires, any refund due to you will be minus the fees charged by PayPal or the credit card company.
Some trips offer a discount if paying by check. Deposit and final payment must be made by check for discount to apply.
In some cases I may be able to apply partial credit to a future (within one year) trip.
If you pay by PayPal or credit card and cancel after the fee refund time period expires, any refund due to you will be minus the fees charged by PayPal or the credit card processing company.
Some trips offer a discount if paying by check. Deposit and final payment must be made by check for discount to apply.
Gift Certificates
If you have purchased or received a gift certificate and it has been used to pay for, or place a deposit on a workshop or tour, then the cancellation policies applicable to deposits apply up to the amount of deposit required for the workshop or tour.
For example, if a gift certificate in the amount of $750 is purchased and is used for a workshop that requires a $500 deposit, $500 is non-refundable. The balance of $250 would be refunded.
The same policy regarding applying the deposit to another workshop or tour as stated under the Cancellation policy would also apply in the case of a deposit made using a gift certificate.
These policies are subject to change without notice.